How to extract Email Addresses from Word document
Here are the two methods to extract all email addresses from a Word document in Windows 11/10: Let us talk about these methods in detail!
1] Extract email addresses using the Advanced Find option in MS Word
You can use the Advanced Find/ Find and replace option in Microsoft Word to extract all email addresses from Word documents. Here are the main steps to do so: Now, let’s elaborate on these steps now! Firstly, run the Microsoft Word application on your PC and then import a Word document that contains the email addresses that you want to extract. Now, in the Home tab, go to the Editing section and click on the Find drop-down button. Then, tap on the Advanced Find option. This will open up a Find and Replace dialog box.
In the Find and Replace dialog box, from the Find tab, enter the [A-z,0-9]{1,}@[A-z,0-9,.]{1,} string in the Find what field. After that, press the More button which will open up various options.
Next, enable the Use wildcards checkbox.
Then, click on the Find In drop-down button and select the Main Document option.
As you do that, all the mail addresses will be highlighted and selected in the source Word document, as shown in the below screenshot.
Now what you have to do is that click on the Copy button present in the Home tab. Alternately, you can also use copy hotkey i.e., Ctrl +C shortcut key. It will copy all the email addresses present in the Word document to the clipboard.
Next, create a blank Word document or open the Notepad app and simply paste the copied email addresses using the dedicated option or Ctrl + V hotkey.
You can now save the document with extracted email addresses from the Word document and use the email addresses however you want. Read: How to disable Splash Screen in Office programs.
2] Use VBA code to extract all email addresses from a Word document
You can also use a simple Visual Basic for Applications (VBA) code in order to extract all email addresses from Word documents. Here are the main steps to do so: First, open the Word app and then import the input Word document from which you want to extract all email addresses. Now, launch the VBA Editor using the Alt + F11 key combination. If you have enabled the Developers tab on the main ribbon, you can go to the Developer tab and click on the Visual Basic option to open up the VBA Editor. Next, in the VBA Editor window, go to the Insert menu and click on the Module option.
After that, in the right section, enter the below VBA code in the editor window:
Then, go to the Run menu and click on the Run Macros option or simply the F5 key. A Macros dialog window will open up where you need to select the created macro and then click the Run button.
As you click on the Run button, a new Word document will open up with all the extracted email addresses from the Word document.
You can simply save the document with extracted email addresses and use them as required. As Microsoft Word supports a variety of document formats, these email address extraction methods can be used for a non-Word document too, such as XML, ODT, etc. Now read: Extract email addresses using Easy Email Extractor.
